Organize your Drive

Planning how to organize your document in Google Drive upfront will save your team time when it comes to managing documents. Limiting the number of locations where docs are stored will help you find documents that are published to your site quickly. Putting an organization strategy in place provides an easier way to manage permissions for those who can access Content Publisher-related docs.

Google Drive Architecture

Create a shared drive per site to allow you to leverage Google permissions to define who can access/edit the files.

However, If you cannot access/create shared drives, we recommend creating a specific folder for each site.

If one site publishes documents to multiple locations, we recommend creating a single shared drive or folder for the site and a specific folder for each location.

Benefits of this model:

• All of your documents are available in a single place, rather than having to search across Google Drive for them.
• Your document permissions are manageable at the folder level vs. managing each document permissions individually.
• There is limited impact if the employee who manages the folders leaves the company (the folders will persist).

Managing your Google Drive

Follow the links below to the Google Support pages to learn more about managing shared drives and shared folders:

Creating a shared drive

Providing access to a shared drive

Removing access from a shared drive

Creating a shared folder

Providing access to a shared folder

Remove access from a shared folder